A. Document Preparation and submission
Indian Customs EDI System can accept the documents from the trading partners in the Electronic Format. The documents can be prepared and submitted using either the Electronic Data Interchange or Service Centre. The Importers/Exporters and Custom House agents can use the Graphical User Interface based package “Remote EDI System” implemented using Visual Basic/Oracle 8 from their offices to create the documents in the desired format and then transmitting them over the Internet using the secure server of NIC for submission at customs house for further processing.
The document received over the Internet at Custom house is then loaded to the ICES after the proper validation checks.
Importers/Exporters and CHA’s who do not have access to Internet can get their documents electronically prepared and submitted for further processing at the Service Centre. The Service Centre module of NIC running on powerful Sun machine under Oracle 7.0 allows entry of data, modifications and submission.
The data entered through EDI or Service Centre gets validated before their storage into ICES. If errors are found, the same are reported to the Importer/Exporter/CHA through EDI or at the Service Centre.
B. Indian Customs EDI System
Documents once entered and submitted are then reviewed by different officers of the Custom House at various stages of processing and final clearance is accorded on the computer system after all the formalities are over for physical examination of the goods at the Sheds. ICES keep track of the officers who have handled the documents at various stages of processing. The trail of the processing cycle is available to superior officers at any time. The CHA, in turn, can enquire about the status of his documents from his own system. He can view any memo or objections on his documents as they are posted in the system.
Indian Customs EDI System: Imports (ICES/I)
The Bill of Entry is to be filed through the Service Center by the Importer/CHA, who has to submit the signed declaration in a prescribed format along with copy of Invoice and Packing List if filed through Service Centre. The document can also be filed through the Remote EDI System.
After the data entry at the service center, a "Check List" is generated which is to be verified by the Importer/CHA and corrected in case any error is detected and the signed "Check List" is to be submitted in the Service Center. In case of RES, the system validates the data and if errors are found, a message is sent back to the party. If the data passes the check, system accepts the data and an acknowledgment is sent to the Importer/CHA.
The Bill of Entry then appears in the screen of the respective Group Appraiser. The Group Appraiser then assesses the Bill of Entry on the system and marks it to the Audit Appraiser. After the Audit is complete, the Bill of Entry appears in the screen of the concerned Group Assistant Commissioner. After the assessment is approved by the Asstt. Commissioner concerned, TR-6 is printed at the Service Center for payment of duty. The Examination Order is also printed along with the TR-6 Challan.
If the Appraiser does not agree with the importer regarding tariff classification / notification / declared value etc., he can raise a query in this regard. The Importer/CHA has to enquire at the Service Center whether there is any query in respect of their Bill of Entry and should reply to the same through the Service Center if there is any.
The duty is to be paid through the designated bank.
After payment of the Duty, the Bank enters the same into the system at a terminal at their end. Then the Bill of Entry appears on the screen of the Appraiser (Docks). The Importer/CHA should present a copy of the B/E alongwith duty paid challan and other documents including invoice, packing list etc. at the time of examination of the goods.
The Shed Appraiser shall examine the goods and enter the examination report in the system. After the examination of the goods is complete, the Appraiser (Docks) would give the "Out of Charge" order on the system. Thereafter, the system will print two copies of B/E for the importer and the Exchange Control Copies.
In case of any discrepancy found in the docks with respect to the goods, the same is reported to the respective Group through the system with the comments of the Dock Officers. On the basis of the examination report and the comments of the dock officers, the Group may revise the assessment or may raise a query.
Indian Customs EDI System: Exports (ICES/E)
Before filing any Export Shipping Bill, all exporters and CHAs are required to register with the Customs EDI System their IEC Code No., CHA Licence No. and Authorised Dealer Code No. of the Bank through which export proceeds are to be realised.
Those intending to file the Shipping Bill will have to present at the Service Center a declaration in the prescribed format signed by the exporter or his authorised CHA alongwith the copy of Invoice and Packing List.
After the data entry at the service center has been done, a "Check List" will be generated and handed over to the CHA/Exporter who should verify the correctness of the data entered. If any error/mistake is detected by the CHA/Exporter in the data, they should inform the Service Center operators who will make the corresponding correction in the data accordingly.
After the correct data has been entered into the system, the Shipping Bills shall be processed automatically by the System on the basis of the declaration made by the Exporters. However, the following categories of Shipping Bill are assessed by the Assistant Commissioner (Export) :
(a) Shipping Bills where the FOB value is more than Rs. 10 Lakhs.
(b) Shipping Bills relating to free trade samples whose value is more than Rs.20,000/-
(c) Drawback Shipping Bills where drawback amount is more than Rs. 1 Lakh.
The status of the Shipping Bill can be checked by the Exporter/CHA at the Service Center. They should also check whether any query has been raised in respect of their Shipping Bill. In case of any query, they should file a reply to the query through the Service Center.
During examination of the goods at the docks, the CHA/Exporter has to present the Check List alongwith all original documents such as Invoice, Packing List etc. to the Customs Officer. "Let Export" order will be given by the Appraiser if everything is found to be in order after examination of the goods and scrutiny of the documents.
After the "Let Export" order is given, the printout of the Shipping Bill is generated. The examination report printed on the Shipping Bill is to be signed by the Appraiser, Examiner as well as the CHA/Exporter. The name and Licence No. of the CHA should be clearly mentioned below his signature.